Team Suzy's Part Time Community Outreach Virtual Assistant Job Description
Position Overview
We're growing! I’m looking for a self-driven virtual assistant to support the marketing and external facing facets of my growing Book Coaching and Writer Education business. This position will plan and execute new content and writer education programs in collaboration with me, manage the logistics of my weekly Inspired Writing newsletter, and research and manage external opportunities.
I’m looking for someone with an excellent eye for detail (can spot a typo a mile away) and who knows how to communicate both verbally (phone, zoom) and written (email, documents, posts, text etc.) in a professional, organized, and efficient way. Discretion and confidentiality are essential for this position, along with a supportive, positive attitude toward everyone they encounter on behalf of my business.
This role is virtual and can be located anywhere within North America’s time zones. This is an hourly, part-time position that reports directly to me (Suzy Vadori, the CEO/Founder), while also working closely with other key members of my team. This individual will manage my todo list, not the other way around. It may involve working some evenings and weekends, or at times, responding to team members outside of traditional work hours (only during events that will be communicated in advance).
This is an independent contractor position, and you are responsible for your own office, equipment (computer, internet connection), and resources. This position will start with an average of 20-25 hours per month, with the opportunity to expand the role in the future as Suzy’s business grows.
Duties and Responsibilities
The Virtual Assistant will support my business and extended team. You will:
- Manage Suzy’s event schedules, including travel and logistics
- Collaborate on content creation plan for Newsletters, Social Media
- Manage posts on Suzy’s social media accounts (Facebook, Instagram, Pinterest, Threads, TikTok, Bluesky, YouTube, Substack)
- Create/edit graphics and Gifs
- Provide technical support for writers in Suzy's group programs
- Upload and schedule weekly newsletters or event promotion sequences to Kajabi (collaborating with Suzy, who will provide content)
- Provide backup to Suzy during periodic Live online events (Zoom, other), gathering questions from participants.
Skills and Abilities
- Resourceful, flexible, can handle tight deadlines
- Outstanding communication skills / Ability to create strong relationships with team members, community members
- Organized
- Take ownership and pride in your work
- Adapt well to changes on-the-go
- Technologically/ Social Media savvy
- Knowledge of email marketing software, quiz software, Canva, Facebook Ads, 17 Hats workflow, or knowledge of other online marketing tech an asset, but not required, on the job training is available
- Can handle honest feedback and course-correct as necessary
- Gets things done, meets deadlines, and keeps promises
- Insane attention to detail
- Ability to anticipate potential issues and propose solutions
- Coachable/no ego — happy doing high-level projects as well as mundane administrative tasks (there will be a mix of both!)
- Creative problem solver
- An interest in the world of fiction and nonfiction writing, or having a curiosity/willingness to learn about it is a must.
If you feel you are a strong fit for this position, see the details below!
Application Instructions
If you’d like to be considered for this role, please respond to suzy@suzyvadori.com by September 21, 2026 with the following details:
- Please use the subject line: Application for Team Suzy Community Outreach Position
- Cover letter and PDF of your resume
- A 3-minute video introduction (We will not review videos
longer than 3 minutes).- Answer the following questions in your video:
- Why do you want to join Team Suzy?
- Why are you the best person for this job?
- What do you think about writing/reading?
- Answer the following questions in your video:
Meet Suzy
Suzy is an Author, Editor, and Book Coach who helps thousands of writers each year to get the book they dream of writing out of their heads and onto the page. Suzy is the Author of the award-winning The Fountain Series, has a thriving 1:1 Book Coaching and Editing practice, attends key writing conferences throughout the year, and holds several external positions supporting writing communities such as Writers Helping Writers and Alexandra Writers' Centre. She is the author of the weekly Inspired Writing newsletter (11k+ subscribers), and the host of the popular weekly podcast, Show Don't Tell Writing.
Suzy’s Core Values
- Positivity, Supportive Nature. I live and breathe positivity, lifting up writers and each other whenever I can. Members of my team must share this view, treating each interaction with immense respect and support.
- Taking Action. A bias for action means my team is resourceful, and gives their best efforts to tasks, getting things done without striving for perfection.
- Community. We are writers’ biggest cheerleaders/supporters, no matter what stage they are at.
- Coachable. Team members must take feedback and run with it.
- Ownership. Take extreme pride in the work we’re doing and own our projects like a boss.
- We are all Leaders. Each team member is encouraged to have a voice, take initiatives and make decisions. I look to team members to let me know when I need to support them by completing a task, not always the other way around.
